Migrate from Notebird to CareNote

Feeling limited by Notebird?

While Notebird has helped many churches document pastoral care, you may have outgrown its limitations—lacking care coordination, team collaboration, and automation.

Pastoral care is more than just documentation—it’s about ensuring people receive support at the right time. If you’re looking for a smarter, more team-driven solution, CareNote makes switching effortless.

📢 “For us, it’s CareNote or nothing.”
– Amber, Executive Administrator at City Church Tulsa

Why Switch from Notebird to CareNote?

Notebird is a fantastic documentation tool, but CareNote is designed for more than just record-keeping—it actively helps you deliver care more efficiently and effectively. CareNote provides:

• Comprehensive Care – Manage your entire pastoral care ministry with detailed congregant profiles, care requests, and intelligent routing.
• Smart Automations – Streamline pastoral care with automated follow-ups, workflow tracking, and intelligent care assignments.
• Real-Time Insights – Track care activity, generate professional reports, and gain AI-powered pastoral insights to identify urgent needs.
• Seamless Integration – Sync with Planning Center Online (PCO) and use multi-channel communication for better coordination.
• Cost Savings – With three free volunteer users per paid account, your care team can expand without additional software costs.

🚀 Feeling Stuck? CareNote is the Next Step

It’s frustrating when the tool you trust doesn’t grow with your needs. Maybe you’ve asked for volunteer onboarding, better Planning Center integration, or automated follow-ups, only to find out Notebird has no plans to expand.

But you don’t have to stay stuck. CareNote isn’t just another documentation tool—it’s a full-fledged pastoral care platform that equips you with smarter workflows, intelligent routing, and AI-driven insights so you can focus on ministry, not admin work.

Unlike Notebird, CareNote:

• Expands beyond care documentation with assignments, smart automations, and structured workflows
• Welcomes volunteer users without requiring extra paid accounts or logins
• Integrates deeply with Planning Center, allowing you to link forms and data seamlessly
• Grows with your ministry, because our features are driven by real churches and care teams

If you’ve outgrown Notebird, you don’t need to start over with a brand-new system—you can migrate all your data to CareNote easily and start using the features you actually need.

More Than Documentation: A True Pastoral Care Platform

While Notebird helps you document pastoral care, CareNote actively helps you coordinate it.

With automated workflows, smart notifications, and AI-driven insights, CareNote reduces administrative burden and keeps your care team organized.

• Smart Routing: Automatically assigns care requests based on expertise, availability, and workload.
• Automated Follow-Ups: Never miss an important check-in—CareNote ensures timely reminders for follow-ups.
• Volunteer-Friendly System: Unlike Notebird, volunteers don’t need logins! They can respond via email and stay engaged effortlessly.
• Complete Care Journey Tracking: CareNote provides a full view of each person’s care history, ensuring no one falls through the cracks.

Worried about losing your data?

Don’t be. Our team makes migration effortless:

• No data loss – All your notes, tasks, milestones, and updates transfer seamlessly.
• We handle everything – Just send us your exported CSV file, and we take care of the rest.
• Continue without interruption – Pick up right where you left off in Notebird—except now, with more features and automation.

Our team manages the migration for you, so you can start using CareNote without any headaches. Your notes, tasks, milestones, and updates transfer seamlessly, allowing you to pick up where you left off.

Ready to Make the Move?

🎯 Schedule a Migration Call – Get expert help transitioning smoothly.

🚀 Start a Free CareNote Trial – Experience the difference firsthand.

💬 Chat with our Founder – Let’s find the best plan for your care ministry.

Discover how CareNote can help your team spend less time managing care and more time providing it.